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Executive Committee Responsibilities

The Executive Committee shall be composed of the Officers of the current Board and past chairmen of the Board of Directors. This Executive Committee shall have the power to conduct business for the Board of Directors between regular meetings of the Board of Directors, subject to ratification of the full Board of Directors at the next meeting.

The Executive Committee's responsibilities include, but shall not be limited to, the following:

  • Oversee operations of the Board; often acts on behalf of the Board during on-demand activities that occur between meetings, and these acts are later presented for full Board review; comprised of Board chair, other officers and/or committee chairs (or sometimes just the officers, although this might be too small).
  • Review of large agency gifts to determine whether to accept in light of the following considerations:
  • Does the gift further the agency's mission?
  • Is the gift marketable?
  • Are there any unacceptable restrictions imposed on the gift?
  • Are there any carrying costs for the gift for which the agency may be responsible?
  • Is the title/provenance of the gift clear?

Nominating Committee Responsibilities

The Nominating Committee, consisting of at least three (3) members, shall be appointed at the first regular meeting of each year.

The Nominating Committee's responsibilities include, but shall not be limited to, the following:

  • Identifies needed Board member skills
  • Recruits potential members
  • Interview and suggest potential members to the full Board for consideration

Finance/Audit Committee Responsibilities

The Financial/Audit Committee shall consist of the member with fiscal management or accounting background.

The Finance Committee is responsible for direction and oversight regarding the overall financial management of NWAHSHS.

Functions of the Finance Committee include:

  • Review the Agency’s annual budget and make recommendations for final approval by the full Board
  • Long-term financial planning
  • Evaluation and approval of facilities decisions (i.e. leasing, purchasing property)
  • Monitoring actual vs. budgeted financial performance
  • Oversight of reserve funds

The review of the Agency’s financial statements shall not be limited to the finance committee, but shall involve the entire Board of Directors.

Audit Committee Responsibilities

  • The Audit Committee (usually the same people as the finance committee) is responsible for recommending the hiring of an independent CPA firm and form directly communicating with the CPA firm to fulfill the requirement for an annual audit, as described in the Agency’s By-Laws. The Audit Committee shall also review and approve the final audited financial statements, as well as any communications received from the auditor regarding internal controls, illegal acts, or fraud.
  • The Audit Committee also serves as the primary point of contact for any employee who suspects that fraud has been committed against the Agency or by one of its employees or Board members.
  • The Audit Committee’s role in the annual audit is more fully explained in the section of the finance procedure manual covering the annual audit.
  • The Audit Committee's responsibilities include, but shall not be limited to, the following:
  • Appointment of, and communication with, NWAHSHS’s independent auditors.
  • Review and approval of the annual, audited financial statements.
  • Discussion of internal control matters with the independent auditor.
  • Responding to any reported instances of fraud involving NWAHSHS or its employees.
  • Conducting a quarterly analysis of the NWAHSHS's financial statements.
  • Making policy and other recommendations to NWAHSHS Board of Directors regarding matters arising out of the audit.

Marketing Committee

The Marketing Committee's primary role is to assist NWAHSHS in developing a marketing plan and its implementation. It will include development of a web presence, marketing and media materials, and a donor solicitation campaign

The Marketing Committee's responsibilities include, but shall not be limited to, the following:

Communications

To communicate the organization’s need for volunteers, in-kind donations, financial support, etc.

Fundraising

Establish a comprehensive fundraising program.

Benefits Based Talking Points

To aid agency representatives as they develop consistent talking points to communicate during speaking engagements/presentations.

Marketing/Branding Campaign

To create awareness of the program with three audiences: clients, potential community sponsors and donors, and potential collaborative service agencies.

Diversity Committee

The Diversity Committee’s role is to support the agency’s recognition that an effective Head Start program requires understanding, respect, acceptance, trust, unity and responsiveness to the diversity of the staff, children, and families. Our challenge is to be able to prepare culturally competent individuals able to interact respectfully and effectively with our diverse population of families and children.

The Board of Directors Diversity Committee’s member responsibilities include, but shall not be limited to, the following:

Representing the Board at the committee meetings monthly

Value of an inclusive environment considering:

  • Dynamics of power and privilege relative to bias, bigotry, prejudice and discrimination
  • Stereotypes—how we learn them and how they affect behavior
  • The impact of negative and positive treatment on individuals
  • Provide responsible leadership surrounding issues of diversity
  • Show personal responsibility for creating an inclusive culture
  • Participate in building an Inclusive Culture to support these changes.

Policy Committee

The Policy Committee’s role is to review the policies of the agency as required by the Code of Federal Regulations governing Head Start and the State of Arkansas. This committee may require support from staff and professional advisors (e.g., lawyers, investment managers, accountants). Committee members should define the policy in the organization’s context, explore situations where the proposed policy will be used, consider what problems it will head off and what problems it might create, and discuss any concerns.

The Board of Directors Policy Committee’s member responsibilities include, but shall not be limited to, the following:

  • Review and consideration of the agency policies:
  • Meet the Federal/State Regulations governing Head Start/non-profit agencies?
  • Does this proposed policy reflect the organization’s values, mission, and goals?
  • How often should it be monitored?
  • Legal implication of the policy?

Personnel Committee (Ad Hoc)

The Board of Directors Personnel Committee’s member responsibilities include, but shall not be limited to, the following:

  • Guides development, review and authorization of personnel policies and procedures;
  • Guides development, review and authorization of agency job descriptions;
  • Available to assist Executive Director with leadership and management matters.